A Short Guide to Resigning and Writing the Perfect Resignation Letter
A Short Guide to Resigning From Your Current Job
Resigning from a job can be a complex process, and there are many things to consider when writing a resignation letter, such as what to say and when to tell your employer. It is generally a good idea to have a new job lined up before resigning, but you may also receive a counter offer from your current employer. In some cases, you may wish to change your mind after submitting your resignation letter, or you may need to resign with immediate effect. It is also important to be aware that your employer is under no obligation to give you a reference.
Making the final decision to move on to pastures new can be both emotional and stressful, so we’ve put together a short guide to help you navigate resigning from your job, giving you some insight on what to expect and the best practices to proceed with! Don’t worry if you’ve already handed in your resignation letter, we’ve also put together some guidance on kickstarting that job search and coping with the big move!
Writing a Resignation Letter
A resignation letter is a formal document that informs your employer that you are leaving your current position. It is important to write a resignation letter because it provides a formal record of your departure and gives your employer the opportunity to start the process of finding a replacement for your position.
Here are some steps you can follow to write a resignation letter:
- Start by including the date, your name, and your contact information at the top of the letter.
- In the first paragraph, state your intention to resign from your current position. It is not necessary to provide a reason for your resignation, but if you feel comfortable doing so, you can briefly mention your future plans or the reason for your departure.
- In the second paragraph, thank your employer for the opportunity to work with the company and the support they have provided during your time there.
- In the final paragraph, offer to help with the transition process and provide your contact information in case your employer has any questions or needs assistance after you have left.
- End the letter with a formal closing, such as “Sincerely,” followed by your signature and printed name.
It is important to be professional and courteous in your resignation letter, as you never know when you may need a reference or to interact with your former employer in the future.
What not to say in a resignation letter
There are a few things you should avoid saying in a resignation letter:
- Don’t badmouth your employer or coworkers: Even if you had a difficult experience at your job, it is important to remain professional in your resignation letter. Avoid making negative comments about your employer, coworkers, or the company as a whole.
- Don’t get too personal: While it is okay to mention your future plans or the reason for your departure, avoid going into too much detail about personal matters. Your resignation letter should be focused on your departure from the company, not your personal life.
- Don’t be vague: Be clear and specific about your intentions to resign and your last day of work. Avoid using language that could be interpreted as open-ended or uncertain.
- Don’t forget to proofread: It is important to carefully proofread your resignation letter to ensure that it is free of errors and presents a professional image.
By avoiding these mistakes, you can ensure that your resignation letter is professional and respectful, which can help maintain positive relationships with your former employer and co-workers.
When should I tell my employer I am leaving?
It is generally a good idea to inform your employer that you are leaving before you hand in your resignation letter. This allows you to have a conversation with your employer about your departure and give them the opportunity to ask questions or discuss any concerns they may have.
Informing your employer in person or over the phone can also help to create a more personal and respectful tone, as it shows that you are willing to have an open and honest conversation about your departure. It also allows you to explain your reasons for leaving, which can help to maintain a positive relationship with your employer.
That being said, it is important to follow the protocols and procedures of your company when it comes to resigning from your position. Some companies may have specific requirements for how and when an employee must inform their employer of their departure, so it is a good idea to familiarize yourself with these policies before you resign.
Should I have a new job in place before I resign?
It is generally a good idea to have a job in place before you resign from your current position. Having a new job lined up can help to provide stability and security, and it can also give you more confidence and peace of mind when making the decision to leave your current job.
That being said, there may be circumstances in which it is not possible or practical to have a new job in place before resigning. For example, you may be planning to take a break from work or to pursue a new opportunity that is not yet available. In these cases, it is important to carefully consider your financial and personal situation and to have a plan in place for supporting yourself during the transition.
If you are considering resigning from your current job but do not yet have a new job lined up, it is a good idea to start actively searching for new opportunities as soon as possible. This can help to increase your chances of finding a new job and ensure that you have a smooth transition to your next position.
What happens if I receive a counter offer from my employer?
A counter offer is an offer made by your employer to try to persuade you to stay with the company, usually with an increase in pay or additional benefits. If you receive a counter offer after submitting your resignation letter, you will need to decide whether you want to accept the offer and stay with the company or decline it and move forward with your plans to leave.
Here are a few things to consider if you receive a counter offer:
- Why did you want to leave in the first place? If your reasons for wanting to leave the company have not changed, a counter offer may not be enough to persuade you to stay.
- Is the counter offer enough to change your mind? Consider whether the increase in pay or additional benefits being offered are enough to make you want to stay with the company.
- What are the potential downsides to accepting the counter offer? There may be negative consequences to accepting a counter offer, such as damaging your relationship with your employer or co-workers, or being seen as someone who is not loyal to the company.
Can I accept a counter offer if I already have accepted a new job?
If you accept a counter offer from your current employer after you have already accepted a job with a new company, you will need to inform the new company that you are no longer able to accept their offer. This can be a difficult situation to navigate, as you will need to balance your loyalty to your current employer with your commitment to the new company.
Here are a few things to consider if you find yourself in this situation:
- Are the terms of the counter offer better than the new job? If the counter offer from your current employer is significantly better than the new job in terms of salary, benefits, or other important factors, it may be worth considering accepting the counter offer. However, it is important to carefully weigh the pros and cons and to consider the long-term implications of your decision.
- Have you already signed a contract with the new company? If you have already signed a contract with the new company, you may be required to pay a fee or to compensate them in some way if you decide to back out of the offer. It is important to review your contract and understand any potential consequences for breaking it.
- What is your relationship with the new company? If you have already established a relationship with the new company and have communicated your intention to join their team, it may be difficult to back out of the offer without damaging your reputation or relationship with them.
Ultimately, the decision to accept or decline a counter offer when you have already accepted a new job is a personal one that depends on your individual circumstances and priorities. It is important to weigh the pros and cons carefully before making a decision.
Can I change my mind after submitting a resignation letter?
It is generally not advisable to change your mind after submitting a resignation letter, as this can create confusion and disrupt the transition process. Once you have submitted a resignation letter, your employer will likely start the process of finding a replacement for your position, and changing your mind may cause delays and disruptions.
If you have second thoughts about leaving your job after submitting your resignation letter, it is a good idea to discuss your concerns with your employer. They may be willing to discuss your reasons for wanting to stay and find a solution that works for both of you. However, it is important to be aware that your employer is under no obligation to allow you to withdraw your resignation, and they may choose to proceed with filling your position as planned.
Ultimately, the decision to change your mind after submitting a resignation letter is a personal one that depends on your individual circumstances and the specifics of your situation. It is important to weigh the pros and cons carefully before making a decision.
Can I resign with immediate effect even if my job has a notice period?
It is possible to resign from your job with immediate effect, although it is generally considered good practice to give your employer at least two weeks’ notice when resigning. The required notice period may be longer or shorter depending on your employment contract and company policies.
If you choose to resign with immediate effect, it is important to be aware that this may have consequences for your employment and your future job prospects. Resigning with immediate effect can be seen as unprofessional and may damage your relationships with your employer and co-workers. It may also be more difficult to find a new job if you have a reputation for abruptly leaving your previous positions.
That being said, there may be circumstances in which resigning with immediate effect is the best option, such as if you are facing harassment or other unacceptable treatment at work. In these cases, it is important to document your reasons for resigning and to seek support and advice from trusted friends, family, or a professional such as a lawyer or a human resources representative.
I may need a reference, can my employer refuse to give me one?
An employer is under no legal obligation to provide a reference for an employee. However, it is generally considered good practice for an employer to provide a reference upon request, as long as it is a truthful and accurate representation of the employee’s time at the company.
If an employer refuses to provide a reference, it could be for a variety of reasons. The employer may have had a negative experience with the employee, or they may have a policy against providing references. In some cases, the employer may be willing to provide a reference but may be hesitant to provide a strong or positive one.
In summary, resigning from a job can be a stressful and difficult experience, but it can also be an opportunity to explore new possibilities and potentially advance your career. Whether you are looking to pursue a new career path, negotiate better terms with your current employer, take a break from work, or improve your work-life balance, resigning can provide the chance to make positive changes in your professional life.